Here you can find required steps and follow up information.
Payroll Processing
- You will be contacted by Shared.Services@mail.wvu.edu with instructions for processing for payroll. **This must be completed prior to your start date! Please follow these instructions carefully and reach out promptly if you need assistance.
- If you have not received these instructions, please contact: twheeler@mail.wvu.edu
Official Transcripts
EXCLUDING GRADUATE ASSISTANTS
- You will need to request an unopened or electronic OFFICIAL transcript from the institution where you received your highest/terminal degree.
- If your highest degree is from WVU, please notify Mary Kinsley and she will request your transcripts for you.
- Please provide OFFICIAL transcripts to Mary.Kinsley@mail.wvu.edu
Background Check
- You will be contacted by EBI, Inc., a third-party service provider, to initiate a background check.
- The email will arrive from customercare@ebiinc.com.
- This email often lands in your Spam or Junk folder due to the internal link.
- Action is required on your part to move this process forward.
- International background checks may take longer to complete.
Title IX Training
- You will receive a link to complete required Title IX training through WVU Division of Diversity, Equity and Inclusion.
- The email will be from West Virginia University donotreply@lawroom.com with a subject line that reads: West Virginia University Required Online Training.
- This email often lands in your Spam or Junk folder due to the internal link.
- The training must be completed annually.
Children On Campus Training
- Must be completed before working with any minor.
- You will receive a certificate upon completion and must forward a copy to Mary Kinsley at Mary.Kinsley@mail.wvu.edu.
Email Accounts
- Once processed, you will receive email communication with your WVU ID and login instructions.
- You will be assigned an @mix.wvu.edu email address (for students & faculty) primarily for course related email activity.
- You will also be assigned an @mail.wvu.edu email address for official business. Log in at https://outlook.com/mail.wvu.edu or via https://portal.wvu.edu
- Be sure to check both email accounts frequently to avoid missing important communications.
- You may forward your @mail account to your @mix account, however the reverse is highly discouraged.
Course Preparation
- Resources for instructors: https://firstyearexperience.wvu.edu/instructors
- Flex and Teach website: https://sites.google.com/mix.wvu.edu/cpassflexteach/home?authuser=1
- Faculty Teams Guide: https://cpass.wvu.edu/about/faculty-resources/faculty-guide-to-ms-teams
Important contact names
- Technology, Online Instruction support and email issues: Sherry Binion (304)293-0825 or Sherry.Binion@mail.wvu.edu
- Instructional Design Support: Beth Bailey Beth.bailey@mail.wvu.edu and Michele Korgeski michele.korgeski@mail.wvu.edu
- Payroll: Tracy Wheeler (304)293-0842 or twheeler@mail.wvu.edu
- Background check, Title IX training, Transcripts: Mary Kinsley (304)293-0859 or Mary.Kinsley@mail.wvu.edu
- Telephone access or issues: Patty Weston-Anderson (304)293-0828 or Patty.Weston-Anderson@mail.wvu.edu
- Office or Building Access, Children on Campus training: Mary Kinsley (304)293-0859 or Mary.Kinsley@mail.wvu.edu